Executive Assistant (Personal Assistant to the Director)

The Lama Dorje Foundation is seeking a bilingual Executive Assistant to support our Director and Lama Dorje with daily operations, travel planning, communications, and scheduling logistics. You’ll work closely with our leadership team—including Lama Dorje—and play a key role in helping the organization run smoothly.

‍

This role is ideal for someone who:

• Communicates clearly, kindly, and punctually in both English and Spanish
  
• Can manage multiple priorities without getting overwhelmed
  
• Is both a self-starter and an excellent collaborator
  
• Is energized by supporting others and contributing to a peaceful mission
  
• Thrives in a fast-paced, purpose-driven environment
• Can check messages at least once a day, and be very clear when you can fulfill task requests. (For example if you are busy today you can clearly state I will get to this at 1pm tomorrow) 
• We’re looking for someone organized, adaptable, and detail-oriented—with the initiative to take ownership, while also knowing when to ask questions.

‍

Key Responsibilities: Tasks will evolve as the organization grows, but may include:

• Attending to Lama’s often spontaneous requests 
• Coordinating timelines and deliverables with team members and external partners
• Booking and managing travel logistics (Airbnb, flights, transportation)
• Multi-faceted scheduling for Lama and Carolina between events, projects, and meetings
• Delegating tasks to team members and following up to ensure completion
• Conducting research (venues, vendors, Dharma resources, supplies)
• Managing small payments, orders, and online purchases
• Writing and reviewing documents
• Overseeing password systems and basic account management
• Coordinating or screening email communications
• Vetting new contacts or collaborators
• Using Monday.com and Slack (or learning it quickly) to manage and track tasks

‍

What You’ll Receive

• The deep merit of supporting Dharma activity and global peace work
  
• Personal guidance from Lama Dorje to support your spiritual growth upon request
• Complimentary access to teachings and events (retreats may depend on capacity)
  
• The chance to grow alongside a visionary team in service to something meaningful
  
• A flexible, remote schedule

• Spanish and English fluency (spoken and written)
  
• Strong organizational and communication skills
  
• Project management experience or interest (Monday.com preferred)
  
• Tech comfort (Google Drive, Slack, email, light scheduling tools, etc.)
  
• Reliable internet access and availability during Costa Rica’s time zone